How custom software leads to more productivity

Compose and maintain technical data sheets.

The marketing department of Axalta creates and maintains technical documents/manuals for over 3000 SKUs in 27 languages. All these documents were created and maintained by 4 FTEs.

This was their working process:

• The original version of these documents was always compiled from data and safety phrases from R&D, the pictures came from the marketing department and these data were further supplemented with free text.
• That version was then sent to 27 specialized translators.
• The translated documents were checked for correctness of the data and the layout was adjusted because the translations often turned out to be longer than the original text.

From a manual process to an automated process

Axalta wanted to automate this process in a way that after defining the content of the basic document, no work would be required for translations and control of lay-out. Of course the uniformity and standardization of the end result had to remain guaranteed.

Achieving results with a custom application

We developed a web application (based on a database) that retrieves the necessary data from the R&D database, takes photos from marketing database, uses as many icons as possible and uses standard sentences from a translation database. The application neatly converts all that content into one document with the correct layout for 27 languages

The result is a set of PDFs that nobody needs to check.

• Human work is therefore limited to defining what information must appear in the document.
• When data or photos change over time, the documents are updated automatically.:
• When new sentences prove necessary, translators receive a message and can enter them directly in the translation database.

The productivity improvement is huge.

• There is now only 1 instead of 4 FTEs working on the documents.
• The duration from the introduction of a new document to the final result in 27 languages went from 3 months to 1 day
• Substantially fewer errors are being made in the published documents.

Get in contact

Do you want to make your company futureproof, speed up processes and gain insights by taking the correct steps? Talk to our team of experts. They are ready to find the best solution that works and pays off. No fuss, just results.

I want to reach out